Visit scribe

The visit scribe listens during a visit, writes a live transcript, and drafts your documentation from it. It understands Egyptian Arabic, English, and the mix of both that most visits use. Everything it writes is a draft until the doctor approves it.

Before you start

The scribe lives in the visit workspace. It needs:

• the scribe turned on for your clinic (in Scribe settings inside a visit);
• a speech-to-text provider configured by your administrator;
• a browser with microphone access for app.wareed.io.

If something is missing, the scribe panel says exactly what.

Record a visit

1. Open the visit and choose Start recording.
2. Tell the patient the visit will be recorded and transcribed to help write their notes, and that they can ask to stop at any time.
3. Tick The patient agreed to recording and transcription, choose how consent was given (verbally, signed form, or in the app), and choose the main language. Egyptian Arabic + English suits most visits.
4. Choose Start recording. A recording indicator stays visible for the whole visit.

Use Pause for anything that should not be recorded, then Resume. When the visit ends, choose Stop and draft.

If the page is closed or reloaded by accident, open the visit again and choose Continue recording. What was already captured is kept.

The live transcript

Speech appears line by line as it is transcribed, labeled Doctor or Patient. Lines the scribe is unsure about are marked Low confidence. Check this line.

You can fix the transcript at any time:

• Change speaker on a line, or apply the change to the whole voice.
• Swap Doctor and Patient if the labels came out reversed.
• Edit a line to correct a word.
• Mark private to exclude a line from every draft, for example a personal remark.
• Delete what was said to permanently remove a line's text.

If you change the transcript after drafts exist, choose Redraft from corrected transcript.

Facts and evidence

After you stop, Wareed extracts the clinical facts from the conversation: complaint, symptoms, history, medications, allergies, exam findings, vitals, assessment, plan, follow-up, referrals, and the patient's questions. Denied symptoms are kept as denied, and uncertain ones are marked uncertain.

Every fact links to the exact words in the transcript. A statement with no evidence in the transcript is left out and counted, so the scribe does not fill gaps with guesses.

Drafts

The scribe can draft:

• SOAP note
• Consultation note
• Assessment and plan
• Follow-up instructions
• Referral letter
• Patient summary in plain language

Choose which drafts are created automatically in Scribe settings, and add others with Add draft. Each line of a draft cites its evidence. If the AI writes a line without evidence, the line is set aside and shown to you separately.

Each draft is labeled Draft · needs your review. Edit it as needed, then:

• Approve into note for the SOAP draft. It is added to the visit note, where you review it and sign as usual.
• Approve for other documents. They are saved with the signed visit record.

A visit cannot be signed while a recording is still running or being drafted.

Privacy and retention

• Recording starts only after consent is recorded, and consent details are kept with the session.
• Audio is encrypted before it is stored. Your clinic decides whether audio is kept after transcription and for how many days.
• The clinic can also delete transcript text a set number of days after signing, or keep it with the visit.
• Discard recording deletes the recording, its transcript, and drafts.
• Scribe actions are recorded in the audit log, and only roles with scribe permissions can record or approve.